![]() ![]() The receipt from the restaurant is itemized and states iced tea was purchases as a "beverage", but not what type of beverage. Which receipts should be signed by the employee? If someone chooses to eat a candy bar and a bag of chips for lunch rather than meat and vegetable or a sandwich, are we required to reject the receipt? In the Procedure 210.102, Paragraph 5, the last sentence indicates items such as candy bars and bags of ships are not allowable, which seems to contradict the Procedure's Paragraph 11, which states employees can write a non-standard receipt when purchasing items from a vending machine. The cost averages $10 a day, to which locally purchased items will supplement the meals. What would be an acceptable receipt if the employee uses Nutri-System type meals? They come pre-packaged for 1 month at a time with a packing slip. Will you accept the receipt as is or make the employee write "Iowa" on it or ask your accounting staff to write "Iowa" on it, etc.? They may only have the city printed on it, not the state. For example, some chain stores only have the store number on them, which is meaningful to the store. Some receipts don't have "Iowa" written or printed on them. What if an employee only has one receipt to claim? Will you accept photo copies of one receipt among several people, with the cost allocated between them? ![]() Multiple staff are traveling together to an overnight location and decides to split a large pizza and a case of pop. ![]() If staff wants to eat 2 cookies and drink 2 cans of pop for lunch, will only 1 cookie and 1 can of pop be allowed or will the receipt be reimbursed in total? How does one monitor and decipher with multiples of which foods are allowable and which are not? Meal Receipt Procedure 210.102, Paragraph 5, states multiple beverages, candy bars, bags of chips, etc. What if employees have meals on a hotel receipt? If staff doesn't use their entire breakfast and lunch allowance, are they still entitled to $37 for the day if dinner is only $15? Since employees have to turn in receipts, does the "combined" meal issue also change? This is when staff are out all day, prior to a departure of 6:00 am and a return after 7:00 pm. Does the employee use the non-standard receipt to get an itemization of the purchase for these instances? When the employee pays, they only have the small strip across the bottom as a receipt. Some restaurants use a pad for the server to write the order. What if an employee parks at a parking meter and no receipt is available? Does the employee need to drive around until they find a parking ramp that provides receipts? Is this allowed or would staff just have to eat the expense since they were unable to obtain a receipt? If the employee doesn't spend the total meal allowance at the meal time, can they buy additional items to eat later? What if the small town cafe does not provide any receipts? Will this policy cause a delay for travel reimbursements?Ĭan staff claim tips for grocery stores, fast-food restaurants and gas stations? What if the wrong date is on the receipt? Can the employee change the date? Will receipts from grocery stores be eligible for reimbursement instead of a restaurant receipt? What if staff doesn't eat their meal at a restaurant? For example, sometimes staff stays with family or friends or stays in hotels with refrigerators and microwaves, and then purchases food for preparation from a grocery store. What if the employee eats different items from multiple locations at different times, such as a salad at one eatery and later at another eatery, eats a burger. What is the expectation for adding break items to either breakfast or lunch? What is the expectation for breakfast and dinner? What time does the employee need to leave or return to their official domicile in order to be eligible for breakfast and/or dinner? What about tips that are not shown on the receipt? What if a receipt shows alcoholic beverages in additional to the meal?Īre non-alcoholic drinks, appetizers and desserts acceptable? What information is needed on a non-standard receipt?Īn employee received a receipt for their credit card transaction when they paid for their meal. ![]() What constitutes an official or actual receipt? NOTE: Employees should confirm if different polices have been established within their department.Ĭlick on the Question to see the Answer or click here to jump to all FAQ Questions and Answers. Meal, Travel and Work Related Receipts FAQ ![]()
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